Office Admin

About Helfy

Helfy is a rapidly expanding digital telehealth platform that bridges the gap between clients and doctors through online prescriptions and consultations. With a steadfast commitment to a purposeful, people-centric, and humanistic approach, we aim to become the preferred partner for individuals managing ongoing medical conditions. We offer affordable, accessible, personalized, and expedient medical treatments, ensuring our patients receive the best possible care.

About the position

We are looking for a motivated and organized Office Admin to manage daily office operations and support HR functions. This position requires someone with excellent communication skills, attention to detail, and a proactive attitude in creating a welcoming and efficient work environment. The ideal candidate will play a key role in both office management and HR support to ensure smooth operations across the company.

Responsibilities

Serve as the first point of contact for employees and visitors, welcoming and assisting guests, candidates, and vendors.
Provide direct support to the CEO, acting as a trusted right hand in managing daily tasks and priorities.
Coordinate and organize multi-participant meetings, including scheduling, arranging logistics, and preparing necessary materials.
Manage kitchen operations, food orders, and ensure a comfortable work environment.
Manage relationships with suppliers, including order processing, payments,invoice tracking, travel expenses.
Provide general HR support, assisting with day-to-day HR operations, including interview coordination, supporting Employees Experience activities, and other HR-related tasks.
Assist in implementing and maintaining company policies and procedures. Create, update, and maintain office and employee records and databases.

Requirements

1-2 years of experience as in an administrative role (Office Manager, Administrative Assistant, or similar).
People person and Very service oriented
Strong multitasking abilities, attention to detail, and effective task prioritization.
Service-oriented mindset with a proactive, can-do attitude and excellent people skills.
Excellent verbal and written communication skills in Hebrew and English.
Proficiency in office software (MS Office, Google Suite, etc.).
Positive, collaborative, and adaptable in a fast-paced environment.
Availability to work onsite in Herzliya.

Office Admin

Office Admin

We welcome qualified candidates of all races, creeds, genders, and sexuality to apply.